Your Tender Document – What’s it worth to you?

So what is your tender document worth to you in terms of cost so far and potential earnings for your business? A valid question, especially when you are thinking about the cost of sending it to whoever you are tendering with.

Let’s take a step back in time, you or one of your team have identified a project that could bring your business more work along with huge potential earnings now and into the future securing the long term future for your firm and your employees.

Right so the project has been identified and you really want to win that contract for the reasons mentioned above. So now the tendering process starts, you set a team to work, investigating all the data, facts and figures that are needed for compilation into the final tender document that will finally be submitted to the organisation inviting tenders for the contract.

It’s not unusual for many weeks or even months of man hours to be expended in preparing tender documents; this in itself represents a huge cost that has to be recouped, hopefully by you winning that contract.

There will be a deadline for submission of tenders for the contract, so now you have to decide how you will get the tender to the recipient, there are many choices including the standard mail system, next day couriers but these have potential flaws, your document could be delayed or even lost by either of these methods for any of a multitude of reasons including lightning strikes by postal workers.

You could of course take the tender in person but again this would be costing time and money, while you or your employee is spending time delivering the tender, they will not be doing the task you actually pay them to do.

This is were our dedicated motorcycle courier service steps in to help, we are fully aware of the meaning of deadlines and the potential losses that could be incurred if they are not met.

From you initially contacting us for your no obligation quote we start planning the delivery, we need to ensure there is sufficient time allowed for meeting the deadline and will advise you of this, we will take into account any major road works along the route or any other problems that could cause delays and find ways of avoiding them.

If the deadline is first thing in the morning we would advise that we collect the documents the night before the deadline, it’s not unusual for us to be on the road at 5AM to meet a 9AM deadline in Newcastle, whatever it takes we will do to ensure the deadline is met and your tender is safely delivered.

For your peace of mind, as soon as the document has been signed for by the recipient we will call you to let you know that the job has been completed.

We would urge you when getting courier quotes for delivery of you tender that you first of all only use a dedicated courier and do not get overly concerned by the cost, yes it may be a few hundred pounds depending on the distances involved, but when you weigh it up against the cost of producing the document and the potential loss if it doesn’t get delivered, then the courier costs pales into insignificance and finally, remember, you are using the services of a dedicated courier which means that it’s almost certain that he will be returning empty after making your delivery.

http://www.sdsamotorcyclecouriers.co.uk
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